KCC Meeting Minutes
Meeting brought to
order by Marty Cassem at
Roll call – 14 members present
Marty Cassem Jim Florey
Dan Salstrom Steve Olsen
Darryl Sanderson Robert Reichel Steph Burton Al Weingartz Steve Just
Josh Lorenz
Minutes read
Motion to approve by Steve Scheid, 2nd Robert Reichel – Passed
Treasurers report
No additional bills
Got initial $1000 check from Motokazie
Propane was filled with $500 worth to 50% now at 38% after couple of very cold months.
Gary Dawley states that we used to fill to 80% and usually were left with 20%
We will watch at end of Jan to see where we are at and if we need to purchase more.
Treasurer got $12 fee waived for going under $1000 in checking
District
Darryl went to District meeting and our Hill Climbs got scheduled ok. Motokazie had some issues but got them resolved. Darryl brought out 2006 event dates.
Some discussion about 4 wheeler only moto and that it may have big spectator turnout.
Visitors – None
Announcements
RD Currier – bar sale went well last meeting. Buzz bought first round of $20 and Steve Doughty bought two more $20 rounds
Dan Salstrom – ground rules committee making some progress
Marty Cassem – Constitution committee, first priority is to get club waver written, second is to shore up corporate status.
Old Business
Noted - long note on white board from someone blowing off steam about various topics.
Fines – Jeff Alexander $175, Mark Hulstrand $175
Marty Cassem states we need a way to handle this. We could treat it as last years business, which would give them all of January with fines doubling February 1st. Cheryl states that bar bills used to be the same as fines and at 3 months member was dropped at bad standing. Motion made by Steff Burton to treat these two cases as previous bar bills and members that don’t pay fines. Motion is fines will double on February 1st then March 15th two week notice will be given, if possible, to contact at end of March will be dropped in bad standing. Steve Scheid 2nd, pass unanimously.
Marty Cassem asks that everyone try and contact these individuals.
New Business
Darryl Sanderson has an Excel file of members and wants to add a column for member’s A.M.A. #’s. He asked that people turn them into him.
Elections
Gary Dawley states that we had added a position of Clerk of Course, due to need. Club needs ICO (Insurance Communications Officer) this is currently taken care of by Steve Young, but really needs to be a formal position and attend events and fill out paperwork incase of injuries. Darryl has a book describing ICO position.
Nominations discussed, see attached. Shane makes motion to cease nominations, 2nd by Dan Salstrum, passed
Voting is made with head referee as unfilled position.
Darwin Voss is contacted and agreed to take position.
Motion by Robert Reichel for Darwin Voss to take head ref position, 2nd by Cheryl, passed
Marty Cassem thanks all for help. Also wants us to be aware of club waver being made and has a goal of getting liability insurance for club.
Darryl Sanderson states that district 23 and AMA cautions us that alcohol sales during events leaves us very liable. Discussion made. Beer sales at largest event was only $800 gross.
Robert Reichel states that the biggest change that he noted this year is that the majority of members are coming together and focusing on goals.
Gary Dawley notes that 2006 AMA event forms were filled out with 2005 officers. We need to consider officer vote before district sanction meeting.
We could do elections first Tuesday of November, but offices effective January 1st of next year to cover this issue.
Motion to adjourn by Cheryl Dawley, 2nd by Robert Reichel, passed
Vote Nominations and
results.
KCC - Nominations and Vote for year 2006 officers –
President – Marty
Cassem - Elected Secretary
- Robert Reichel
________________ __Steve Just__- Elected __
________________ ________________
________________ ________________
Vice President – Jim Florey Assistant Secretary - Shane Sandmeyer - Elected
___-Elected________ ________________
________________ ________________
________________ ________________
Treasurer –
________________ ________________
________________ ________________
________________ ________________
Head Bar – RD Currier - Elected Assistant Bar – #1 Dan Trinen - Elected
________________ _#2_Al Weingartz_ -Elected
________________ _#3_Shane Sandmeyer - Elected
________________ ________________
Head Ref –
Wayne
Darge
________________
________________ ________________
________________ ________________
________________
Assistant Ref 2 – Darwin Voss
-
________________
Assistant Ref 3 – Tim Doughtery ________________
________________ ________________
________________
________________
Road Captain
- RD – Steve Scheid -Elected
_Gary Dawley - Elected ________________
________________ ________________
Legislative Officer - John Winch – Elected. District Rep – Darryl Sanderson - Elected
________________ ________________
________________ ________________
Assistant District Rep – Steve Young - Elected. Clerk of Course – Steve Just-Elected
________________ ________________
________________ ________________
Webmaster – Jim
Florey Photographer – Clancy (ask him)
Josh
Lorentz (ask him) Jim
Florey - Elected
________________ ________________
________________ Assistant Photographer __Gary Dawley__-Elected
I.C.O. (Insurance Communications Officer) - Gary Dawley - Elected
END 2005- WITH
2006 OFFICERS AS LISTED ABOVE
KCC Meeting Minutes
Meeting brought to
order by Marty Cassem at
Roll call – 9 members present
Shane Sandmeyer, RD Currier,
Minutes read
Motion to approve as corrected: Shane Sandmeyer, 2nd Dan Salstrom – Passed
Treasurers report
Prior Balance: $807.02
Funds received: $1030 ($900 dues, $50 Reichel donation, $80 fine)
Bills Paid: -0-
Balance: $1837.02
New Bills: $802.25 ($74.98 Radcliff, $66.28 Benco, $39.42 Hickory Tech, $211.32 Loomis, $310 lawn mower, $100.25 Beyer)
Motion to pay bills: Dan Salstrom, 2nd Tony Huggins – Passed
Notes: fines for Mark Hulkstrand & Jeff Alexander are capped at $175. Fines will double at the end of January. RD Currier reported $184 deposit to be made from bar proceeds and it is time to stock up.
Officer Reports- none
Visitors- none
Announcements
Jan 12th -16th, Motokazie indoor races in Sherburne (south of town).
Jan 14th -15th,
Snocross races at
Old Business- none
New Business
Hill Climb Banquet is Feb 11th at the Best Western. If you didn’t get a letter, get a hold of Dan Salstrom (or Dick). No charge for social time after the meal.
Club Banquet at
Marty suggested waiving Steve Scheid’s hours for 2006. Discussion followed that Steve’s contributions of time, equipment usage and professional services in 2005 should be recognized & rewarded. Motion to waive Steve Scheid’s hours for 2006: Shane Sandmeyer, 2nd Dan Salstrom – Passed.
Marty mentioned that Lee Theis plans to attend the Jan 19th KCC meeting to discuss a Quad-only race & whether there should be any changes for 2006 or if there is any other input from the Club.
Tony Huggins has a draft copy of the liability waiver form. Further review needed to prevent loopholes & signature procedures, etc.
Ground Rules
meeting at
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 16 members present
Shane Sandmeyer, RD Currier, Dan
Salstrom, Chad Meng,
Minutes read
Motion to approve: RD Currier, 2nd Shane Sandmeyer – Passed
Treasurers report
Balance: $1024.52
New Bills: $110 (4th Quarter MN tax)
Motion to pay bills: Steve Scheid, 2nd Dan Treinen – Passed
Officer Reports
Head Referee:
Visitors – none
Announcements
The KCC Banquet will be March 4th
at
The January Thaw Party at the Eagles Club is January 14th and KCC members can get in at the door for $10. Motion to donate 12 hill climb event passes for the silent auction: Dan Treinen, 2nd Ron Reemer – Passed
The Swan Lake Radar Run has been
cancelled due to ice conditions. The
Committees:
The Ground Rules Committee is
almost finished with the update but it still needs to be typed up. The
Committee asked for input regarding the limit on the number of guests. The
previous policy had been 2 guest riders per member, three times per year. The
current limit has been 10 guests. Discussion followed. Liability issues need to
be considered. Other issues include adult guests vs. children. Parties would
need to be approved by the Club according to past practice. The Committee will
take this under advisement and report back at a future meeting.
Old Business
Steve Scheid stated that the black t-shirt design looks similar to the official KCC shirt. Discussion followed that the 2-sided “Big Hills, Big Thrills” design from a couple of years ago would look nice & might sell. Motion to put a t-shirt proposal together: Bill Berenek, 2nd Shane Sandmeyer – Passed
There was no new information or contacts to or from Mark Hulstrand or Jeff Alexander regarding the fines or the items that were left behind. The things that will need to be cleaned up include: a van, cabinet, shelf, fencing, posts, wood, and miscellaneous junk.
The no smoking rule during meetings includes the bar area.
New Business
Robert Reichel volunteered to be an Assistant Referee.
Dan Salstrom requested a donation of hill climb event passes to be awarded at the Hill Climb Banquet. Motion to donate 8 rider passes & 8 gate passes (½ for the District): Shane Sandmeyer, 2nd Ron Reemer – Passed
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 13 members present
Shane Sandmeyer, RD Currier,
Minutes read
Motion to approve: Shane Sandmeyer,
Treasurers report none
Officer Reports none
3 Visitors: Andy Lorenzen, Franz Scholtz, Dillon Olson
Lorenzen & Scholtz 1st meeting w/sponsor Mike Anderson.
Announcements
A thank you was extended from the Eagles Club for the donation of 12 passes for the January Thaw party.
Reminder: the $75 KCC dues need to be in by the end of January.
Committees:
Tony Huggins distributed the attorney’s final draft of the liability waiver forms. All KCC members, including spouse/family, need to sign the form for a given calendar year. Guests would need to sign the appropriate form for each visit. In general, the more signatures we get the better it is for risk management. Tony will get 2-sided copies so the signature blocks would on the back of the form rather than being on a separate page. The forms should be available on the web site and will probably be included in the newsletter. Motion to approve and implement the liability waiver form: Rob Vanderhoof, 2nd Bill Berenek - Passed
Old Business
Mark Hulstrand reportedly plans to pay his fine by the end of January.
New Business none
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 23 members present
Shane Sandmeyer, RD Currier,
Minutes read
Motion to approve: Shane Sandmeyer,
Treasurers report:
No bills to pay.
Current Balance $1023.55
Note: Dave Niert paid $50 rather than $75. He also has fines due.
Motion to accept report: RD
Currier, 2nd Shane Sandmeyer - Passed
Officer Reports
Clarification- KCC dues and AMA membership are paid for the Head Referee and the Road Captain but not the Assistant positions.
7 Visitors:
Andy Lorenzen & Franz Scholtz, 2nd meeting w/sponsor Mike Anderson.
Mike & Lynn Wacholz, 1st meeting w/sponsor John Winch.
John Holtz, 1st meeting
w/sponsor
Lee Theis, Dawn Hanson
Announcements
Tami Marble informed the group that
the Road Captain, Gary Dawley, had surgery for appendicitis. A bouquet &
card should be sent to
An e-mail was received from Jason Casey the President of the MSU Mankato Military Group that includes former & current military personnel. They would like to visit the Club and provide help in exchange for small donations for their scholarship fund.
The District 23 Hill Climb Banquet is February 11th.
Doug Marble explained the benefit
that he is planning for Randy Krueger. The event will be June 24th
at Garden City. The goal is $30,000 and an individual sponsorship is $250.
Motion to be a $250 sponsor: Robert Reichel,
Old Business none
New Business
Lee Theis presented his ideas for an ATV Jam to be held from June 2nd - June 4th, in addition to the AMA District race scheduled for Sunday, June 4th. The events he is considering would include: 2 tracks, live music, food/drink, obstacle course, trail rides, hill climb, camping, mud run and a poker run. The AMA race would probably only generate 150 riders so he is trying to attract 300 to 500 utility quads and about 1,000 participants. Discussion followed regarding the Motokazie contract, trespassing, shuttles, camping, safety, insurance, erosion and security, among other issues. A decision on the proposal should be made at the February 16th meeting.
The $110 liquor license renewal is due. The dram shop insurance will also be necessary. Motion to renew the liquor license: Steve Doty, 2nd Shane Sandmeyer – Passed.
Robert Reichel volunteered to scan & organize the documents upstairs, which date back to 1936. He would keep track of his time as hours worked.
RD Currier asked for requests & input for candy and snacks.
The newsletter should be done within the next 2 weeks. Let Marty know if you have something you want to add.
The 2006 work crews will begin to be discussed & setup at the February 16th meeting.
Motion to adjourn at
9:10 p.m.: RD Currier, 2nd Steve Doty - Passed
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 12 members present
Marty Cassem, Shane Sandmeyer, RD
Currier,
Minutes read: Motion to approve: Dan Treinen, 2nd Shane Sandmeyer – Passed
The meeting was
suspended at
Treasurers report: Balance- $3827.83
Bills - AMA $156;
It is likely that Lori Horner
inadvertently paid $80 instead of $110. Motion to hold at the $30 outstanding
balance:
Jason Anderson’s outstanding fines
are $270. Motion to double Jason Anderson’s fine with an opportunity for him to
present his case to the Club: Robert Reichel,
Motion to approve a 6 month leave of absence for Travis Calvert: Shane Sandmeyer, 2nd Robert Reichel - Passed
Motion to pay for the bouquet that was sent to Gary Dawley: Robert Reichel, 2nd Shane Sandmeyer - Passed
Officer Reports -none
5 Visitors:
Andy Lorenzen, Franz Scholtz, 3rd meeting w/sponsor Mike Anderson. Vote taken –both Lorenzen & Scholtz are unanimous approved as probationary members with gate keys.
Lynn Wacholz, 2nd meeting w/sponsor John Winch.
Randy Morel, 1st meeting w/sponsor RD Currier.
Troy Sherwood, 1st meeting w/sponsor Shane Sandmeyer.
Announcements
Gary Dawley appreciated the bouquet but he was back in the hospital with an infection. He will be out an additional 3 weeks.
The International Motorcycle Show
is Feb 4th & 5th at the Convention Center and
Reminder- the Hill Climb banquet is February 11th at the Best Western.
Bar Report:
$141.75 total for
deposit. No candy requests were received. A check is needed for Locher
Bros.
Committees:
The Ground Rules Committee’s final draft is pending and work on the Constitution & Bylaws would be next.
Old Business
Mark Hulstrand paid $175 but his Van and the related 2006 accrued fines (currently $100 for 4 weeks) will need to be addressed in March.
Jeff Alexander’s fines have doubled and are now $350. The current fines for 2006 (4 weeks) are also $100.
A vote on Robert Reichel’s proposed document scanning project would be at the February 16th meeting.
Discussion on Lee Theis’s proposed
ATV Jam centered on concerns about the trail ride and hill climb and on the
high level of
New Business
Kaleb Northrup requested that KCC take part in the King of the Hill Championship Series Event, which would be awarded at the August 26th hill climb. A decision on whether to participate and on the amount of contribution will be made on February 16th.
Activity Nominations
were collected at the meeting
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 7 members present
Shane Sandmeyer,
Minutes read
Motion to approve: Shane Sandmeyer, 2nd Al Weingartz – Passed
Treasurers report: none
Officer Reports: none
Visitors: none
Announcements
Shane Sandmeyer will deliver the passes that were donated for the Hill Climb Banquet.
The International Motorcycle show only had minimal dirt bike information & displays – mostly street bikes & choppers.
The crew that did the Club House clean-up (Andy Lorenzen, Franz Scholtz, Mike Anderson) did a good job. Thanks.
Committees: none
Old Business
Marty provided Lee with some of the feedback on the ATV Jam. Lee did not provide any new ideas or changes to his proposal. The vote by the Club will be on February 16th.
Reminder that the Banquet is March
4th at
New Business
Motion to schedule a vote on Committee Assignments and the 2006 work format at the March 2nd meeting: Shane Sandmeyer, 2nd Dan Treinen - Passed
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 18 members present
Shane Sandmeyer, RD Currier,
Minutes read Motion to approve: Dan Treinen, 2nd Shane Sandmeyer – Passed
Treasurers report none
Officer Reports none
2 Visitors: Randy More- 2nd meeting w/sponsor RD Currier; Marcus Winch
Announcements
The Hill Climb Banquet at the Best Western was a fun time.
Committees: none
Old Business
Lee Theis’s proposed ATV Jam was considered. It was discussed that the 3 year contract with Motokazie should not be ignored. Maintaining a good relationship with SMC is important. Another concern was that the number of inexperienced utility riders that may create an unacceptable risk to KCC. A vintage race or trials event would be more compatible with current Club operations. Motion to abide by the contract as written and not host an ATV Jamboree as proposed: Jim Hanks, 2nd RD Currier – Passed unanimously.
The Banquet is March 4th
at
Additional probationary members are needed for clubhouse cleanup.
The Liability Waiver was discussed.
Helen Hanks pointed out that the waiver appears to release anyone on the
grounds from “negligence or otherwise”, which would not be right if someone was
doing something inappropriate. The question was posed as to whether we should
review the form further. The intent seems to be that
Robert Reichel explained his proposal to scan and archive KCC records for points. There would be 2 sets on disk and the master copy would be put in a secure place such as a safety deposit box. He would need to take the documents to his house to organize them and to complete the task. He speculated that he would put in well over 32 hours for the year. Motion to accept Robert Reichel’s proposal to image and archive documents for points, starting with the most recent years first: Jim Hanks, 2nd Steph Burton - Passed
New Business
The web site URL is up for $8.95 renewal. Motion to pay renewal fee: Don Sandon, 2nd Steph Burton – Passed
Jim Hanks inquired about trophies for 2006. KCC members are looking into prices and options for trophies.
John Winch needs to have his AMA Membership renewed.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 9 members present
Minutes read: Motion to approve: Shane Sandmeyer, 2nd Steve Scheid – Passed
Treasurers report none
Officer Reports none
2 Visitors:
Lynn Wacholz, 3rd meeting w/sponsor John Winch- unanimously approved as probationary member with a gate key.
Troy Sherwood, 2nd meeting w/sponsor Shane Sandmeyer.
Announcements
Gary Dawley was still having some difficulties following his surgery.
Shane Sandmeyer had his 21st birthday.
Committees: none
Old Business
The liability waiver form we are using is a standard form, based on AMA’s format. It was designed to be a uniform document to protect the Club foremost and secondarily to protect the individual Club members. If anyone has questions they should contact Marty. It may need to be a mandatory requirement for membership in the future.
The KCC shirt order forms are available and will be submitted for the new members.
The annual Banquet is March 4th. Please RSVP if you are attending. Lenny is interested in attending but he needs a ride.
Regarding outstanding fines; Mark Hulstrand, Jeff Alexander and Jason Anderson are not up to date and a decision will need to be made by the Club after March 15th.
New Business
The main light in the yard is burned out and needs to be replaced.
If Lee Theis has a proposal in the future it needs to be brought to the Club first. We would like make sure KCC is involved before any discussion or contact is made with SMC or any other affected parties.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 18 members present
Minutes read: Motion to approve: Dan Salstrom, 2nd Tony Huggins – Passed
Treasurers report none
Marty stated there is approximately $3,000 in the account.
Bills –
Motion to pay the bills: Charlie Holzinger, 2nd Dan Salstrom - Passed
Officer Reports
District – Sound testing will be done at all motocross events this year.
4 Visitors:
Troy Sherwood, 3rd meeting w/sponsor Shane Sandmeyer. He was voted in as a probationary member with a gate key.
Randy More, 3rd meeting w/sponsor RD Currier. He was voted in as a probationary member with a gate key.
Mike Brandenburg & Scott Schwictenberg - both from the Christian Motorcycle Association. Their group volunteered to help KCC as needed in 2006.
Announcements
Benco replaced the yard light.
Lenny needs help moving Saturday, March 4th in the a.m.
The Banquet is Saturday, March 4th
at LeMays. The meal is at
Activity Vote – taken
Bar Report
RD reported $84.80 + $20 income + $41.50 from the pool table. There were $86.88 of expenses, which included a pool cue & tips.
Committees:
The Ground Rules Committee will need one more meeting before the proposed revisions are presented to the Club. March 16th would be the target date for the Committee presentation and the Club vote would be scheduled about 2 weeks afterward.
Old Business
A decision will be made regarding outstanding fines at the March 16th meeting.
Help is needed in calling the Club Members about the Banquet. There are nine pages names that should be contacted.
New Business
RD Currier presented a request from a health care volunteer in Nicollet for the Club to contribute to her conference expenses. No action was taken.
Jim Hanks reported the tractor engine needs some work done to the head, which should be less than $500. Motion to spend up to $500 to fix the tractor: Dan Treinen, 2nd Steve Scheid - Passed
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 9 members present
Minutes read: Motion to approve with noted $20 addition to bar deposit: Robert Reichel, 2nd RD Currier– Passed
Treasurers report:
Several Club members helped Lenny
Damrow move items out of his previous residence. Motion to reimburse Tom Deike
for Lenny’s $50 disposal fee: Robert Reichel,
Bills - LeMays $897.50; Hickory
Tech $39.42; Benco $76.07;
Ending Balance is $2,813.53
Officer Reports none
Visitors:
Erik Loomis, 1st meeting with his Father, Tim Loomis.
Announcements
50 people attended the Banquet. RD Currier & Steve Scheid were Club Members of the year. Steve Doty was presented the Certificate of Appreciation that was announced at the Banquet.
Committees: none
Old Business
The draft Ground Rules should be ready for distribution at the next meeting, March 16th. The plan is to allow at least 2 weeks for review & discussion before the vote. The draft would be sent out via e-mail too.
April 1st would be the date that a member’s status would change if fines aren’t paid.
New Business
Work crew requirements and sign up sheets will be addressed at the March 16th meeting. Talk to Marty if you have comments and recommendations. The base will probably remain at 32 hours for this year but that would need to be evaluated. An improved tracking system for hours worked and hours needed in each area would be helpful. The 1st and 3rd weeks of the month could be the business meeting again, with the exception of the busy months.
RD Currier reported that Mark Hultstrand’s van is gone.
District 23’s web site had a posting for the National Off-Hwy Council’s 2 day workshop on April 1st & 2nd in Little Falls. Saturday is a political action seminar and Sunday is a trail program. Motion to sponsor up to $150 for RD Currier and/or another Club Member(s) to attend the workshop: Steve Doty, 2nd Robert Reichel – Passed.
We are going to try to maintain the open relationship we have had with SMC pertaining to riding in Cedar Grove.
AMA wants our Club to conduct a
test trial for 1 day memberships at the April 23rd Trail Ride. A
$500 deposit would be held for fifty $10 memberships but there would be no
final cost to the Club. Motion to participate:
Motion to adjourn at
END
KCC meeting minutes
Meeting brought to order by
Roll Call- 17 members present
Week of
Treasurers Report- NONE
Officer Reports- NONE
Visitors-
Announcements-
Al Weingartz mentioned that trails
are being made illegally in northern
Tony Huggins says that there are some changes with the DNR and all bikes, even race bikes, must be registered with the State. The cost is $30.00 and this is good for three years.
will be random testing.
Old Business-
Tony Huggins asked that all members who have not signed the wavier that was mailed out last month sign one ASAP. There well be a mail box placed outside for members’ guests to sign. All guests must sign in.
Marty reminded all members who have not received a shirt to fill out the forms in the club house to get a shirt.
There is a new work party preference form. The goal is to have them all returned by April 6th .
Jim Hanks has finished the tractor and returned it. The cost was a little under $500.00 for all repairs.
RD Currier has made motel reservations for the National Off-Hwy Council’s 2 day workshop on April 1st. He is going to go by himself because he had to pre-register.
New Business-
Dan Salstrom said that it probably wouldn’t be a bad idea to look into buying some of SMC’s land. Marty agreed to try and talk to Larry about this. Salstrom motioned that Marty talk to him, 2nd Tony Huggins -Passed-
John Winch asked about the point
behind the one day membership with the AMA. Marty explained that the District
does this and it has worked really well for them. The $500.00 is
The ground rules proposal should be ready by next week.
Motion to Adjourn:
Rob Vanderhoof, 2nd Tom Ohnsorg. -PASSED-
END
KCC Meeting Minutes
Meeting brought to
order by Marty Cassem at
Roll call – 22 members present
Shane Sandmeyer, RD Currier,
Minutes read Motion to approve: Shane Sandmeyer,
Treasurers report
Chad Meng reported that Sam Johnson finished the tax return and KCC will be getting a refund.
New Bills: $375 (½ liquor liability insurance); $413.18 (Hanks’ tractor work); $125.00 (AMA insurance -trail ride); $59.15 (Benco)
Motion to pay bills: Ron Reemer, 2nd
Balance: $2,071.18
Officer Reports none
8 Visitors:
Shea Kaiser- 1st meeting w/sponsor Ron Reemer.
Chris Corfman- 1st meeting w/sponsor Kevin Case.
Also,
Announcements
Robert Reichel provided details on
the loss of his house due to fire. He and his family lost
Doug Marble is selling $10 t-shirts for the Randy Krueger benefit. They are available at Mankato Harley-Davidson too.
Committees: none
Old Business
Please sign up for work crew
assignments by April 6th, otherwise Marty will assign members as
needed. The Grounds Crew is full.
The liability waivers need to be collected. Sign them and send them in as soon as possible.
Key City Insurance will be providing a quote for coverage of the Club’s property.
Attorney, Mike Carp, is reviewing the ground rules. KCC’s corporate charter should be reinstated as a non-profit.
New Business
Trophies for 2006 from Jim Hanks - Motion to order trophies, 2 events at a time, specifying 5 places for the Mini class on down & 3 places for the classes above the Mini’s: Shane Sandmeyer, 2nd Rich Reichel - Passed
Ground Rules draft- The draft rules are being distributed for review over the next 2 weeks. The ground rules should pertain to the grounds and the clubhouse. Matters that would not change should be in the Constitution. A vote will likely be taken on April 13th.
New Clubhouse presentation- Rich Reichel and Dan Treinen have been developing preliminary plans for a new 24’ x 70’clubhouse building. It would be about a $90,000 structure but the Club could probably build it for about $50,000 with volunteers, etc. Discussion followed and the members in attendance encouraged them to continue looking into this. Three Club members, in addition to Reichel & Treinen, would be helpful for ideas & input.
Benefit for the Robert Reichel
family, Sunday April 30th at Bandana Brewery- There will be a taco
feed sponsored by Midwest Wireless. Donations are still needed. Motion to
donate 16 Hillclimb Passes (4 sets of 4):
Motion to waive Sam Johnson’s hours for 2006 due to the accounting support he has provided: Chad Meng, 2nd Rich Reichel - Passed
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 17 members present
Dan Salstrom, Shane Sandmeyer, RD
Currier,
Minutes read Motion to approve: Shane Sandmeyer,
Treasurers report
Balance: $2,071.18
New Bills: $500 (AMA 1-day memberships- won’t be cashed); $39.48 (Hickory Tech); $310 (mower); $163.71 (RD for off-road conference); $336 & $394 (property taxes, both KCC parcels)
Motion to pay bills: Shane Sandmeyer, 2nd John Winch – Passed
Bar report: $171.17
for deposit ($129.67 bar + $41.50
pool table)
Officer Reports
Darrell Sanderson -Dist 23: sound testing will begin at the
2 Visitors:
Erik Loomis- 2nd meeting w/Dad Tim Loomis.
Marcus Winch
Announcements
As of the end of March the following members have been dropped in bad standing: Jason Anderson, Jeff Alexander, Jim Hamel & Dillon Jewison.
Committees: none
Old Business
Please sign up for work crew
assignments as soon as possible. April 13th is the 1st
meeting for the Competition Crew, headed by
RD Currier presented the
information from the 2 day seminar on off-road issues. Zoning regulations are
getting tougher, if not prohibitive. He assembled a 3-ring binder full of
information that he will leave in the clubhouse.
The Ground Rules vote will be next week (April 13th). No critical comments had been received as of the meeting.
New Business
Brian Severens volunteered to be a First Responder again this year.
The April 23rd Trail Ride has a $15/rider fee. The Grounds Crew may be working on preparation but the crew leader isn’t known yet.
There are 3 large dead trees that need to be removed near the buildings and main grounds area.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call –29 members present
Minutes read Motion to approve: Dan Salstrom, 2nd
Tony Huggins -Passed
Treasurer’s report
1 New Bill: $45 (So MN Riding Schedule – Dutchman)
Motion to pay: Ron Reemer, 2nd Shane Sandmeyer – Passed
Officer Reports: none
Members to be voted
on:
Tim Loomis and
Tim Loomis should have been voted on in early March. There were no objections to Tim’s standing as his son’s sponsor (Erik Loomis)
2 Visitors:
Erik Loomis- 3rd meeting w/Dad Tim Loomis - voted in as a Probationary Member (with gate key) - unanimously
Steve Spurrier, aka “The Dog” from the Flying Dutchman
Announcements
Sign up to help with the benefit for the Robert Reichel family, Sunday April 30th at Bandana Brewery- please show your support.
All members are required to keep
the club house clean and maintain the immediate area before each meeting. The
president will provide a cleaning schedule. Probationary members will be
scheduled first.
Committees: none
Old Business
Bill Berenek presented several options for the “Big Hills, Big Thrills” t-shirts. The consensus was to pursue gray shirts with a picture design rather than clip art, and to include children’s sizes and some shirts with pockets.
RD Currier had some extra expenses for the off-road seminar. Motion to reimburse RD for the additional costs including the $25 registration fee: Shane Sandmeyer, 2nd Dan Treinen – Passed
KATO CYCLE CLUB HOUSE AND GROUND
RULES were discussed and approved *** Effective
New Business none
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call –14 members present
Minutes read Motion to approve:
Treasurer’s report
The bank statement was available for review. The balance was $850.27.
The sales tax paid was $378.00
Bills: $414.25 (Brandt Lettering), $80.25 (Becky’s Floral),
$27.00 (safety deposit box), $200 (start up cash for trail ride)
Motion to pay: Steve Doty, 2nd Steve Scheid – Passed
Motion to set the trail rider’s fee at $15 and camping at $10: Steve Doty, 2nd Shane Sandmeyer - Passed
Officer Reports:
Head Referee:
Legislative: John Winch is monitoring the current legislation. He will leave some of the material in the clubhouse for reference.
Visitors: none Committees: none
Announcements
Ø The benefit (taco feed) for the Robert Reichel family is Sunday April 30th at Bandana Brewery- please show your support.
Ø The Blessing of the Bikes Ride is Sunday May 7th.
Ø The Veteran’s Benefit Ride is Sunday June 4th.
Ø The e-mailing of minutes has been well received.
Old Business
The Competition Crew needs more help for Sunday’s Trail Ride (April 23rd). Members will be contacted. The Grounds Crew will be working on trail preparations on Friday & Saturday.
New Business
RD Currier is planning to provide an “Earth Day” meal for everyone at the Club on Saturday evening (April 22nd)
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 12 members present
RD Currier,
Minutes read Motion to approve: Ron Reemer, 2nd Dan Treinen -Passed
Treasurers report none
Officer Reports none
1 Visitor:
Shea Kaiser- 2nd meeting w/sponsor Ron Reemer.
Announcements
There were approximately 194 participants in the Trail Ride- in addition to Club Members. It wasn’t too crowded but the trails are somewhat worn.
Committees: none
Old Business
Planning for a new clubhouse continues slowly. KCC’s property is in the Ag Zoning District. Permits would be required and the matter would need to be brought to the club floor for further discussion at an appropriate time.
New Business
Memorial Day weekend would be the dates for the egg hunt & ditch clean-up.
The possible dates for a Road Run & Poker Run should be discussed with the Road Captain.
Several Club Members are planning a Paul Bunyan ride this summer near Akeley on the Martineau off road loops.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 13 members present
Shane Sandmeyer, RD Currier,
Minutes read Motion to approve: Shane Sandmeyer, 2nd Mike Cochran – Passed
Treasurers report
Trail Ride sign-ups: $1,068 (to
AMA), $2,610 (to Dist 23); New
Bills: $222.60 (Seppmann), $79.15 (Benco), $39.52 (Hickory Tech), Motion to
pay: Shane Sandmeyer, 2nd Ron Reemer – Passed
Payments made -previously approved: $375 (MN Liquor Liability 2nd half), $730 (Property Taxes).
Deposits: $6,913 (Trail Ride gross), $660 (Federal tax return), $46.12 (Benco refund).
Balance (before new bills): $3,109.89
Bar Report -$153
for deposit, no expenses
Officer Reports
John Winch is reviewing the legislative information
Activity Vote Taken
Visitors:
Shea Kaiser: 3rd meeting with Ron Reemer- approved unanimously as a probationary member with a gate key.
Marcus Winch
Announcements
Don’t ride in the SMC pit.
Make sure you report the hours you’ve worked to the crew leaders.
Committees:
The Constitution & Bylaws are
back from the Attorney. They need to be reviewed & proof-read. The Committee is planning to meet Monday at
Old Business
The Reichel Benefit had a good
turnout. The last count was about $5,800 less $1,400 for catering expenses.
8 hill climb passes were donated
last week for the Harley-Davidson Hog Roast. Motion to approve the previous
donation of 8 passes: Ron Reemer,
New Business
John Winch requested the use of the Club Grounds for a retirement party on Saturday that would have an attendance of about 25. Motion to approve: Shane Sandmeyer, 2nd Wayne Darge – Passed. John also requested to use the Club’s “ozone eaters”. Motion to approve: Wayne Darge, 2nd Ron Reemer – Passed
A bridge is missing and other repairs are needed to the trails. Motion to authorize the Grounds Crew to investigate and determine options & expenses for trail improvements: RD Currier, 2nd Ron Reemer – Passed. The possibility of forming a Grounds Crew subcommittee was discussed to address trail issues that might include permanent markers, etc.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 14 members present
Minutes read Motion to approve: Shane Sandmeyer, 2nd Steve Scheid – Passed
Treasurers report
Balance: $2,768.62
Bills: $310 (mower), $252.37 (Waste Mgmt), $111.75 (t-shirts), $1042.50 (AMA insurance –2 day hillclimb), $200.07 (insurance –KCC buildings). Motion to pay: Dan Treinen, 2nd Bill Beranek - Passed
Officer Reports
Gary Dawley reviewed the Southern MN Biking Schedule. The green schedule cards are available for distribution.
John Winch indicated that the AMA is opposing some off-road legislation. Senate information is also available. He will try to provide a summary next week.
Visitors: none.
Announcements
The wires that are exposed in the roadway near the upper concession should be covered up unless they are dead wires, in which case they should be removed.
Bikes for sale: contact Steve Scheid, Bill Beranek and/or John Winch.
Trailer (enclosed) for sale: contact Greg Kallis
Committees:
The Constitution & Bylaws Committee will be meeting again next week.
Old Business
Back flow check valves are needed for the water lines. Gary Dawley & Bill Beranek volunteered to assess the number needed and approximate cost involved.
The clubhouse and possible zoning requirements were discussed. The decision would need to be made at a future meeting whether to pursue the necessary permits or to keep a low profile and rely on our grandfathered-in status. The estimated cost for a new clubhouse would be available when it is needed.
A design for new t-shirts was selected. They should be less than $5 each. An approximate 250 shirt order will be submitted.
Steve Scheid reported that the electrical inspection was completed and approved on May 4th.
The cooler compressor needs work. The spare compressor may need to be installed. RD Currier and John Winch volunteered to check into this.
RD Currier took pictures of the trail bridges, etc. The Grounds Committee will need to review & follow up.
New Business
The need for a new PA system was discussed.
KCC’s financial commitment for the King of the Hill was discussed. Last year’s amount was quite high. Marty will check into it & report back.
The Father’s Day Hillclimb will be a big 2-day event. Preparations will need to be made in the near future, including ordering the trophies.
David Jason Vonwald sent his $75
dues in on April 22nd. The proper procedure was considered. Motion
to double his dues, requiring an additional $75:
The Vernon Center Fire Rescue needs
to identify landing sites for the helicopter. The locations would normally
include the MX starting gate and would be identified by GPS coordinates so the
pilot can find them easily. Gary Dawley and
The 1st Concession Crew meeting is next Thursday evening. Dan Treinen is the Crew Leader.
The Egg Hunt is Saturday May 27th. The ditch clean-up would be that morning.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 20 members present
Minutes read:
Motion to approve as corrected: Shane Sandmeyer, 2nd RD Currier– Passed
Treasurers report
Bills: $2,576.37 (Hanks’ trophy supplies), $83.37 (compressor motor)
A $5,000 line of credit should be established with US Bank to tide the Club over between events.
Motion to establish $5,000 line of credit and pay bills: Cheryl Dawley, 2nd Steve Scheid - Passed
Officer Reports
Gary Dawley reported that several Road Runs are coming up. Saturday August 19th would be a good date for KCC’s Road Run, details to follow. Motion to set August 19th for the Road Run: Shane Sanmeyer, 2nd Steve Scheid - Passed
Visitors (none)
Announcements
Stay out of the gravel pit.
Monday, May 22nd is Gary & Cheryl Dawley’s 30th anniversary.
Thursday, May 25th the
Competition & Grounds Crews will meet following the regular meeting agenda.
The Constitution & Bylaws Committee will be meeting again at
The Egg Hunt will be Saturday, May
27th at
June 1st would be a business meeting and June 8th would be the Competition Crew meeting. Marty plans to post the meetings and e-mail a reminder also.
Committees: (no reports)
Old Business
The helicopter landing sites have been identified. For MX events the primary site is the starting gate area and the secondary is the flat track area. The site for hillclimb events is the spectator area at the bottom of the hill. Signage will be needed in addition to good communication so the Crew leaders and spectators know the expectations. Gary Dawley indicated that he would provide follow-up as needed.
RD Currier passed the pictures around of the bridges along the trails. The Grounds Committee will need to assess the situation.
New Business
Steve Olson requested approval to excavate an area on the opposite side of the creek, across from the water pump, for a new camping site. Motion to approve provided he restores the area if the plan doesn’t work out: Steve Scheid, 2nd Cheryl Dawley – Passed
The Club is in need of several professional looking permanent signs. If anyone has ideas or contacts, please notify Tony Huggins or one of the Officers.
Gary Dawley proposed Saturday, September 30th for the Fun Days event that KCC is hosting this year with the Dutchman. Motion to approve: Dan Treinen, 2nd Shane Sandmeyer – Passed
Motion to authorize the purchase of
eggs & supplies for the Egg Hunt: Shane Sandmeyer,
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to order by
Roll Call- 15 members present
Treasurers Report
Balance of 1,528.79
There was one bill to Reliance for $107.58 it was for some parts that John Winch had replaced.
Motion to pay the bills Mark Rutten, 2nd Charlie Holzinger - Passed
Officer Reports- None
Visitors- None
Announcements- Charlie Holzinger said
on June 9th there will be a ride to Bullhead Days -leave at
Dan Treinen said that there is going to be clean-up in the concession stand Saturday 3-5
Marty will have the box for the liability sheets outside. There is some talk about having all guests getting a wrist band when they sign in so club members know who has signed in and who else needs to. Dan Treinen made a motion to have all guests wear a wrist band, 2nd Charlie Holzinger - Passed.
Minutes read late: motion to approve as
read Dan Treinen,
RD Currier reported one of the missing trail bridges has been replaced
Dan Treinen said that there is a free ATV class put on by ATV at Vam
Old Business- Gary Dawley inquired about what to do for prizes for the adult class for the egg hunt. Also, he will need help hiding the eggs when all the kids are cleaning the ditch.
Marty asked for authorization to purchase lunch items for the kids & others that help with the ditch clean up. Charlie Holzinger motioned to approve, 2nd Gary Dawley -Passed
New Business- Marty is making a list of all of the projects for the Ground’s Crew such as weed trimming, advertising sign on the hill needs to be put back up, clean up downed trees, roof repaired on wood shed, new lock on back door, fence around the power system, replace some lights around the club house..
Steve Doty says that is going to be too much work for his crew and he is going to need more people and much discussion followed.
RD Currier asked
how the Ground’s Crew was going to mow the Cedar Grove area and there was
discussion about possibly getting a brush mower when money is available.
Motion to adjourn Steve Doty, 2nd Dan Treinen – Passed
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 20 members present
Minutes read Motion to approve: RD Currier, 2nd Steve Doty – Passed
Treasurers report
Balance: $1,285.76
New Bills: $149.36 Benco; $600
limit- concessions supplies; $200 start-up change; $50 limit- Steve Doty
receipts; $6.00 John Froelich –receipt.
Motion to pay: Steve Scheid, 2nd Steve Doty – Passed
Bar Report -$95.80 for deposit, no
expenses but some pop & beer was donated to the Egg Hunt
Officer Reports
Head Referee- Darwin Voss should provide an update before the 1st hillclimb.
Asst. Road Captain- Steve Scheid will be e-mailing Gary Dawley about upcoming events.
Legislative- John Winch provided an update. Several negative legislative items failed to pass. Information will be available in the Clubhouse.
Activity Vote Taken
2 Visitors: Lee Theis- Motokazie, Skip Treinen
Announcements
Don’t ride in the SMC pit.
Vietnam Wall escort ride at
Robert Reichel thanked everyone who has helped following their fire. He hopes to move back in by July 4th .
Concession’s Crew needs several more members to help. Check with Dan Treinen.
The Motokazie Quad Race is on Sunday June 4th at KCC.
Viper Motorcycles is having an open
house June 10th in
MN Dept. of Health tested the water and it checked out okay.
Cheryl Dawley sent a thank you card
for the flowers that were sent for her mom’s service.
Committees: none
Old Business
The exposed wires in the road near the upper concession stand appear to be dead & will be removed.
New Business
Photographer, Mike Nelson wants to sell $5 pictures at the June 17th & 18th Hillclimb. He would give KCC a disk with all of his event pictures for free. Motion to approve: RD Currier, 2nd Dan Treinen – Passed
New advertising contacts & sponsors are needed. Discussion followed. Richard Radcliff volunteered to check into signage sizes, etc.
The digital timer will likely be moved to the other side of the hill so it is more visible to the announcers & competitors.
Lee Theis is looking for a 200 acre site location for a 12 Hour Endurance Race. The planned event could benefit a volunteer fire dept. and would include ATV’s and motorcycles on about 6 or 7 miles of trails.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 15 members present
Minutes read:
Motion to approve: Mark Hultstrand, 2nd RD Currier– Passed
Meeting suspended for
trophy assembly project and then reconvened.
Treasurers report
Bills: $108.22 (Cheryl Dawley
trophy labels), $$310 (lawnmower), $39.52 (Hickory Tech). Motion to pay:
Balance: $999.05
Officer Reports (none)
Visitors
Jay Parker, 1st meeting w/sponsor Marty Cassem
Mike Wacholz
Announcements
Quad Race information: 132 riders & about 300 at the gate; the Carpenter’s Union set up a food stand & gave away food; Motokazie will pay for using our dumpster; visitors parking too close to the concessions stand is a problem; two tree’s will need to be removed from the track.
The Dept. of Health Inspector gave a good report. Signs for hand washing is needed.
Use the liability waivers for any guest. Use the wristbands and members should sign too so other members know who they’re with.
Stay out of the gravel pit & make sure you inform guests. Also, keep the gate locked.
Thank you from Toes for the Randy Krueger Benefit donation.
The Iron Horse President reported that Cheryl Grove, of Windom, died tragically.
Committees: (no reports)
Old Business (none)
New Business
Ron Reemer requested the use of the folding chairs for a graduation party. Motion to approve: Dan Treinen, 2nd Mark Hultstrand – Passed
KCC’s status as a non-profit
provides discounts for advertising. The Free Press would run a $165 ad
(normally well over $200) for the hillclimb in 3 issues. Motion to run the ad
with a coupon clip out:
A
The possibility of getting a Sam’s Club credit card for concessions supplies was discussed briefly. No action was taken.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 25 members present
RD Currier,
Minutes read Motion to approve: RD Currier, 2nd Steve Scheid -Passed
Treasurers report
Balance: $373.84
Bills to pay: $27.63 (
Officer Reports
Assistant Referee- Tim Dougherty reported that they are busy working to get ready for the Hillclimb.
Assistant Road Captain – Steve Scheid reminded everyone about the Vietnam Wall escort ride on June 16th.
Legislative- John Winch stated that the materials are available in the clubhouse on the table.
1 Visitors: Amy Reichel
Announcements
The final items needed for the weekend’s event were discussed. The Concessions Crew would need 12 workers per day. They may be trying the charcoal grill that Richard Radcliff is selling.
Committees: none
Old Business
The downed trees and parking problems from the Motokazie event need to be discussed with Lee Theis.
Permit requirements for a new clubhouse will be brought to the club floor for further discussion, at an appropriate time. The issue will be included in the upcoming newsletter along with the meeting date that it would be on the agenda.
The t-shirts are ready. The 250 shirts cost $1,655. They averaged more that $5 per shirt because of the pockets and special sizes. Prices would be $12 (2 for $20). Larger sizes (2XX) would be $15 (2 for $22)
New Business
The footage marker signs on the hill are being handled by Darwin Voss.
Advertising for the Hillclimb is on 3 local radio stations. Rich Reichel took care of the arrangements and is contributing $200. KCC received 2 for 1 pricing because of the non-profit status. Passes were donated to the stations. Rich also mentioned that a sign could be placed near his shop on Hwy 169.
Motion authorizing
Motion authorizing Steve Olson to landscape/repair eroded hillside using timbers: RD Currier, 2nd Jeff Hickock – Passed.
Rich Reichel would like to provide approximately 120 cans of Xs Energy Drinks to Concessions, at his cost. Motion to add Xs Energy Drinks: RD Currier, 2nd Dan Treinen – Passed.
2 additional bathroom satellites, beyond the norm, were ordered from Seppmann’s. Also, mid-weekend pumping & maintenance will be requested that would include KCC’s bathroom satellites.
Motion authorizing tree removal/trimming necessary for the Hillclimb: John Winch, 2nd Steve Doty – Passed.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 9 members present
Minutes read Motion to approve: Steve Scheid, 2nd Darwin Voss – Passed
Treasurers report
Balance $8,916.51
Bills: AMA -
$195.00 (memberships collected at hill climb); District 23 - $375.00
(memberships collected at hill climb); Vernon Center Fire & Rescue -
$1,044.00 (2 days EMT coverage);
Officer Reports
Head Referee, Darwin Voss reported on the Father’s Day hillclimb. Items to be considered before the next event would include: pit riding & kids riding during the event; security & people bringing in coolers; posting rider classes & using a letter system to avoid mix-ups; and using the P/A System for more announcements.
Asst. Road Captain, Steve Scheid reported on the Vietnam Wall ride, which had 100+ bikes. The riders were in 2 rows that were about 2 miles long. The heavy rain held off until afterwards.
Visitor: Spencer Vanderhoof
Announcements
The 9 Toes, Randy Krueger Benefit, is Saturday June 24th.
Lost & Found: A set of house keys were turned in. Contact a club officer if you think they belong to you.
The t-shirts are being stored in the clubhouse rather than in the concession stand.
A new security monitor was installed that is much better than the old one.
Committees: none
Old Business
The Die Stamp set was purchased for $20.
New Business
Motion to purchase an inexpensive printer (approx $75) as a backup: Dan Treinen, 2nd Rob Vanderhoof – Passed
Motion to pay approximately $100 to $150 to Rick Anderson for P/A System: Steve Doty, 2nd Dan Treinen – Passed
Motion to allow 20 or fewer Motokazie staff/riders to camp both July 30th & 31st: Dan Treinen, 2nd Steve Scheid – Passed
Motion to spend up to $200 authorizing Lynn Wacholz to upgrade the pump & road watering system: Steve Doty, 2nd Steve Scheid – Passed (1 vote no).
Gary Dawley would need 3 sets of 3 trophies for the Club’s Road Run. There may be enough leftover trophies in the clubhouse. Motion to table the decision pending more details: Rob Vanderhoof, 2nd DanTreinen – Passed
It would be helpful to identify new members with a photo with their name on the bulletin board during their 1st year.
Rick Anderson has a couple of used dock sections that may be suitable for our bridges. The cost would be between $200 & $300. Dan Treinen volunteered to take a look at it and report back.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 17 members present
Minutes read:
Motion to approve: RD Currier, 2nd Steve Doty– Passed
Treasurers report
Balance: $7,460.13
Bills: $177.95 (
Officer Reports (none)
3 Visitors
Jay Parker, 2nd meeting
w/sponsor
Kara Florey, Mike Wacholz
Announcements
Steve Doty asked to use the
pavilion for his son’s birthday. Motion to approve:
The Randy Krueger Benefit, and Nine Toes’ performance, was entertaining & successful.
There is a dangerous washout in a field in Cedar Grove, near the gravel pit, that should be identified with yellow marker tape.
A dead tree in the camping area could be marked with spray paint so it is easy to identify for removal this fall.
Chris Laven announced that he will donate a printer (& cartridge) and a digital camera to the Club.
Committees: (no reports)
Old Business
Lynn Wacholz reworked the watering system for dust control. He also packed the bearings and installed decent tires. The cost was only $41.43 because the pump wasn’t needed.
New Business
Lee Theis needs to add to the water supply capacity for the track. Marty approved the location for another tank that would be in line with the others and would not be in the way.
Motion to order 3,000 wristbands at a cost of $92.94 + $10 shipping: Steve Doty, 2nd Steve Scheid - Passed
Motion to order the trophies for
the next two events, limiting the larger class bikes to 3 places:
Motion to order 50 yellow KCC
Shirts:
Beranek will check into the options for a storage locker for the shirts.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call –17 members present
Minutes read Motion to approve: Steve Doty, 2nd Dan Treinen-Passed
Treasurers report
Balance: $7,088.20
Bills to pay: $39.44 (Hickory Tech); $61.14 (Marty gas/supplies); $128.06 (Waste Mgmt), $310 (lawnmower), $210 (Clear Channel), $200 (KTOE), $162.15 (Free Press), $200 (Concessions startup). Motion to pay: Steve Doty, 2nd Dan Treinen - Passed
Bar Report $209.00 for deposit
Officer Reports none
2 Visitors:
Jay Parker, 3rd meeting
w/sponsor
Shanalyn Just
Activity vote taken
Announcements
Keep the gate locked.
Sign in guests & use the wristbands.
Shirt order forms are available. Wear yellow shirts at events.
The next hillclimb is July 15th.
Motion to return the old ice machine back to Pat Pierce: John Winch, 2nd Tony Huggins -Passed
Committees:
Grounds Crew – help is needed on Thursday, Friday & Saturday before the July 15th hillclimb. Contact Steve Doty.
Competition Crew – Help is needed
with trophies & sign up. Contact
Concessions Crew – Contact Dan Treinen. Motion to purchase commercial type gas grill from Sam’s Club ($399 + tax): Dan Treinen, 2nd John Winch – Passed.
Old Business
Lee Theis had water leak issues with the new tank. He needs to have someone watching the KCC pump when they’re using it.
New Business
The ruts in the parking area should be graded & seeded later this year.
Motion to fill the LP tank w/500
gallons: Jeff Hickock, 2nd
Motion to purchase a pull behind brush mower for up to $700: RD Currier, 2nd Tony Huggins – Passed
Motion authorizing RD Currier to develop a tent platform (also remove the dilapidated wood shed) near his camping site: Steve Scheid, 2nd Dan Treinen – Passed
Motion to purchase a backup compressor motor for approximately $80 (storage to be in a dry/secure location): John Winch, 2nd Steve Doty - Passed
Security issues were discussed. Pit riding, coolers & glass containers all need to be eliminated. Signage is going to be improved. Vests will need to be provided for members working security at the event.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Meeting was recessed
for trophy assembly
Roll call –20 members present
Minutes read Motion to approve: Dan Treinen, 2nd Steve Scheid-Passed
Treasurers report
Balance: $6,312.38
Bills to pay: $1,244.00 (MN Sales Tax); $292.20 (Tow Dist.); $862.38 (Trophies Hanks); $200.00 (KRBI); $18.77 (Tim Dougherty-plywood); $36.34 (Marty-gas); $380.82 (Cheryl Dawley- timing light/Office Max); $426.94 (John Froelich –gas grill); $400 (Don Scheid – brush mower); $1,000 (hillclimb startup change) Motion to pay: Cheryl Dawley, 2nd RD Currier - Passed
Officer Reports none
3 Visitors:
Collin Cassem, Marcus Winch, Tyler Doty
Announcements
Concessions bought the large commercial gas grill from Sam’s Club and are in the process of assembling it for Saturday’s event.
The last motocross had about 260 riders and 519 at the gate, which was only a fair turnout. Based on recent input, Concessions may try a skeleton crew on the Saturday before a Motokazie event.
T-shirts are available for sale. Please fill out an order form if you are in need. The yellow shirts will be ready for Saturday.
Gary Dawley installed a timing light and new boxes for the lights before the last hillclimb.
Electricity usage has been high. Please consider making a donation if you’ve been a consistent consumer.
The Club was able to purchase a very nice brush mower from Don Scheid (Steve’s Dad) for $400. Thanks to the Scheids.
Please use the liability release forms and wrist bands for guests each time you’re out. The waivers and related procedures are based on our attorney’s recommendations and are merely to try to protect the Club.
Jason Anderson had previously dropped in bad standing. He broke his collar bone at an event recently and has been seen riding on the Club grounds since he dropped.
Committees: none
Old Business
The dock sections that Rick Anderson had for possible bridges have been delivered and were only $50
New Business
The Road Run is gearing up. Advertising, posters & flyers are needed. Gary Dawley reported that there will be a “mystery run”. The start location may be at Sallstrom’s. More info will be coming.
Sponsorships and related signage was discussed. The old sign is in need of attention and could be located in a better spot. A new sign could be marketed and the spots available should all be standard sizes with the sponsors footing the bill.
Watering the hill will be critical on Saturday. John Winch volunteered to let the Club use his electric booster pump to see if it’s something that should be purchased in the future.
Motion to authorize Charlie Holzinger to replace 2 large camping lights: Dan Treinen, 2nd Gary Dawley - Passed
The trophies needed for the Road Run are 3 sets of 3 & 4 singles (about 1’ tall).
Dan Sallstrom, Steve Doty, Charlie Holzinger & Steve Scheid each donated $50 for the King of the Hill ($200 winner takes all) on Saturday.
Security issues were discussed. Darwin Voss could disqualify riders that abuse these rules. Pit riding, coolers & glass containers all need to be eliminated.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 11 members present
Shane Sandmeyer, RD Currier,
Minutes read:
Motion to approve as corrected: RD Currier, 2nd Tony Huggins – Passed
Treasurers report
No bills.
Deposit from the weekend: $5,631.38 (AMA Dues $78, Dist 23 $190, start change $1000, Sign-up $1,248, clothing $229, Gate $1,281, Concessions $1,368.38, Beer $237)
Officer Reports
Gary Dawley reviewed the Road Run,
which will be at
Visitors: none
Announcements
RD Currier mentioned that Novak Insurance has reasonable rates for clubs like ours.
Committees: none
Old Business
The advantages of moving the scorer’s shack and sponsorship sign to the other side of the hill were considered. The possible design for a new scorer’s shack was also discussed. No action was taken.
New Business
Lee Theis would be available and willing to re-route the flat track course for $400. He would also develop a mini-course (adjacent to the flat track) for pit bikes for another $400. Motion to hire Lee Theis to grade the upper track areas, including a new pit bike course, provided that pit bike owners are willing to make
contributions to help offset some of the expense: Gary Dawley, 2nd Steve Doty – Passed.
The main entrance into the Club could be diverted during events so all of the traffic is directed past the clubhouse and so it would loop around a center island (to the left) to get back to the main driveway up to the parking area. The advantages would be that everyone coming into the Club would be visible from the clubhouse and the central area could be used for additional parking. The disadvantage might be that the turning radius would be too sharp for some of the larger vehicles. Three trees may need to be removed to make it a viable option and we couldn’t make permanent changes to the township road right-of-way. Motion to try the diversion using cones and/or banners only: John Winch, 2nd Tony Huggins - Passed
The main parking area should also be graded because it is uneven and difficult to maneuver trailers in certain areas. It would also be a benefit to Motokazie and to improve runoff control. More details are needed on the design, cost and scope of the project.
Lights & receivers are
available on eBay for our timing system, at a significantly reduced cost. We
need to acquire suitable backups for our events. Motion to authorize
Promotional ideas were discussed that included a raffle, trials event, swap meet, hill drag and improvements in advertising.
Motion to adjourn at
END
KCC meeting minutes
Roll Call -19 Members present
Charlie Holtzinger, Buzz Sanden, Steve Young, Daryl
Sanderson, Darwin Voss, Jeff Bell, Richard Radcliff, Larry Koens, John Winch,
John Froelich, Kevin Case, Chris Schroeder,
Minutes from last weeks
meeting read
Motion to approve by Steve Young, 2nd by Steph Burton, Passed
Dan Trienen reports that walk in cooler fan is broken and needs immediate attention.
Treasurers report -
Start balance $6312.38
Bills - (need to get these from
End balance $6947.87
Referee Report:
Last climb 137 entries, 1 injury, 1 no tether
Make sure there is no pitting on clubhouse side of concessions during hill climbs
District Report
Noise levels are being monitored and enforced
Visitors - None
Announcements:
Dan Trienen would like club to purchase 4 20lb propane tanks - easier to bring to upper concessions
Motion by Steph Burton, second by Steve Young, Passed
Yellow club shirts are available - see Bill Bernick
Lori Horner's (relative) wedding reception Aug. 5th New
Moto this weekend with MotoKazi camping sat and Sun night (already approved)
Membership Vote
Richard Radcliffe probation ended last week
Vote was made - Unanimous vote in. Congrats
Letter asking us if we want to continue ditch cleanup
Motion by Dan Trienen, second by Darwin Voss - Passed
Old business
Jim was able to purchase three new old stock timing light transmitters at $35 each
Also 1 used/reconditioned with one year warranty timing light receiver for 159 + shipping. These purchases were pre approved.
Membership status of Steph Burton were discussed. He had talked about it but never officially did. Dues were paid for this year.
New Business
Kevin Case asks permission for use of club grounds for
church grill out
John Winch mentions that BLC has tank that fits P/U truck that could be purchased for $75.
Advertising for Hill
climb Aug. 26th
Posters/flyers to be made and everyone to put anywhere they can.
Motion by Darwin Voss for $300 to whichever radio station Rich Reichel gets and 40 passes, newspaper add with coupon for $165 like last climb.
Second by John Winch, Passed
Marty checked on insurance for club with Key city Ins.
$2160/YR $1000 deduct. This is liability and buildings
Some discussion on covering buildings and at what value.
Darryl Sanderson comments that AMA liability will not cover us if we are selling alcohol during events. With small amount we make off these sales we should consider not selling.
Marty asks that club seriously considers the insurance.
Motion to adjourn
END
KCC Meeting Minutes
Meeting brought to
order by John Winch at
Roll call – 8 members present
RD Currier,
Minutes read:
Motion to approve: Steve Doty,
Treasurers report
Beginning Checkbook Balance = $6,586.64
+ Deposit from Moto – Concession = $1,006.63 (806.63 – Concession + 200.00 – Start Change)
Bills to approve
· Benco Electric = $387.84
·
Motion to Pay: Steve Doty, 2nd Tom Ohnsorg - Passed
Ending balance = $7,165.99
Activity vote was taken
Bar Report not
available at this time
Officer Reports none
Visitor: Bradley Stier, 1st meeting w/sponsor Tom Ohnsorg.
New memberships:
Darren Rosenwinkel and Sam Dougherty were voted in unanimously as regular members.
Announcements: none
Committees: none
Old Business
The last motocross went pretty well. There were about 412 at the gate and 270 riders. Pit riding was reduced. There was one injury. Lee Theis fixed the upper track and built a pit bike track as previously discussed and approved.
$200 donations received: [Tom Ohnsorg $50 to the pit bike track & $25 electricity; Steve Doty $25 track & $25 electricity; John Winch $25 track & $25 electricity; and Darren Rosenwinkel $25 track]
The walk-in cooler fan is almost fixed. The blades should be repaired within the next day.
New Business
Motion to proceed with the $2.00 off coupons for the next hillclimb: RD Currier, 2nd Steve Doty – Passed
Work crew sign up is available for the August 19th Road Run. Six stop workers are needed.
Motion to adjourn at
END
KCC Meeting Minutes
of
Meeting brought to
order by Marty Cassem at
Roll Call – 9 member’s present- Marty Cassem, Tony Huggins, Chad Meng, Steve Sheid, RD Currier, Dan Treinen, Richard Ratcliffe, Bill Bernick, Steve Olson
Minutes Read – Motion to approve: Richard Ratcliffe, 2nd Steve Sheid – Passed
Officer Reports- none
Visitors-none
Announcements-none
Old Business-
Sign up to work the road run on
Please pass out flyers and coupons for the up coming events.
Marty Cassem donated $25.00 to the new pit bike track.
Liability form box is missing from the pavilion. Does anyone know its presence?
Walk in cooler was fixed by John Winch.
New Business – Richard Ratcliffe found a working, sliding door cooler similar to the one we have for $20.00. Is the club interested in purchasing it for $20.00?
Motion to
approve: Dan Treinen,
There was discussion on advertisement and installation of poles on the climbing hill. Steve Sheid will install 3 poles on left side of hill. These poles will accommodate between 10- 20 signs. Sign prices are as follows:
4’x8’ - $400.00 per year or (3) years for $1000.00 – with 12 passes for hill climb events.
2’x8’ - $300.00 per year or (3) years for $700.00 – with 6 passes for hill climb events.
These will run from April to April and advertiser will have to furnish there own signs. We will need someone to draft a short agreement up.
Tony Huggins brought a proposal for 5 signs from Redline Signs. Two 4’ x 4’ signs explaining the liability form process and guest rules. One would be at the entrance and one under the pavilion. Three 12”x18” signs saying, “ No Pit Riding”, “No Coolers”, “No Campfires” on each of the three. . They will do all (5) signs for $200.00 in exchange for advertisement on the hill.
Tony will need to
work out the advertisement with Redline due to the sign advertisement prices
being
Motion to approve: Dan Treinen,
Bar Report- $135.75
Treasurers Report- Beginning balance $7165.99
Bills to pay and approve.
Waste Mngmt – $128.52
Propane- $748.90
Reliance Elec.-$31.04
Lawn mower payment- $310.00
Motokaize track work- $800.00 (Donations are being taken for half of this work. $25.00 per pit biker has been the donation. To date we have received $150.00.)
Keys made-$15.94
VC Fire Department- $468.00
Ending balance- $4663.59
Motion to approve: Steve Sheid, 2nd Dan Treinen- passed
Jim Hanks needs to order trophies for the up coming events. He will need $1200.00.
Motion to approve: Dan Treinen, 2nd Steve Sheid-passed
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 14 members present
Marty Cassem, RD Currier,
Minutes read. Motion to approve: RD Currier, 2nd Steve Scheid – Passed.
Treasurers report
Balance $4,840.34
Bills to pay: $200 Road Run start
change; $62.64
Motion to pay: Cheryl Dawley, 2nd
Officer Reports
Gary Dawley reminded everyone that the Road Run is Saturday, August 19th. It will start & end at Sallstrom’s, and will be about 115 miles. Help is still needed at the stop locations. Flyers have been posted.
Dawleys attended a hillclimb event
at the
Fun Days is September 30th with the Dutchman. KCC is the host this year.
2 Visitors:
Marcus Winch
Beau Borner, 1st meeting w/sponsor Mark Rutton.
Announcements
A NOHVCC volunteer (Harold Soens)
passed away and his family’s home needs a new roof. A donation jar could be available at the Road
Run. Motion to donate up to $100 (less the individual donations collected):
John Winch, 2nd
Steve Scheid will be installing 3 poles for the advertising signs next Wednesday. He needs someone with a skid steer to help. Steve Doty plans to move the scoreboard to the other side of the hill before Saturday’s hillclimb.
John Winch installed a new box for the liability waiver forms.
Richard Radcliff & John Winch provided the new beverage cooler.
Many $2.00 off coupons are available and they need to be handed out before Saturday’s hillclimb.
Kevin Case’s church barbeque is Friday night and there will be extra food for anyone at the Club that evening.
Committees: none
Old Business: none
New Business:
Advertising (signage) sponsorships were discussed. Offering club members, with businesses, a reduced rate was considered. It would be helpful to have a list of business owners at the club. Beer vendors can also be very good sponsors. A draft contract for the signage program is in the works.
Rip rap & gravel is needed for the creek crossing. The drainage on the road near the motocross track also needs to be improved.
Vernon Center Service (Doty) &
Freedom Electric (Scheid) each pledged $75 for the next hillclimb’s King of the
Hill. Other businesses are “challenged” to participate. Motion to make a Club
donation of $75 for the King of the Hill: Steve Doty,
Motion to provide 4 shirts and 4
pairs of event passes for the Road Run: Gary Dawley,
Sign up for the last hillclimb event on August 26th and help promote it as much as possible.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 14 members present
Minutes read Motion to approve: Tony Huggins, 2nd Tom Ohnsorg – Passed
Treasurers report
None - after insurance payment about $4k in checkbook
Need approval to pay up to $600 for fixing creek crossings
Motion to pay Bills: Rob Vanderhoof, 2nd Tony Huggins – Passed
Officer Reports
Referee:
No pitting next to concessions - we do not want riders riding in front of and through spectators
2 Visitors: Josh Anderson, Brad Stier - Brad's 2nd meeting with sponsor Tom Ohnsorg.
Announcements
Dan Treinen - Concession Crew wishes to apologize for road run – they had a person at KCC grounds where the event was previously scheduled to end and not at Salstrom's
Reminder: Sept. 30th Fun Days here at KCC
We have KCC member shirts - see Bill Bernick
Doug Marble asks why we have the $2 off coupons for hill climb - says we should raise admission to $10 - discussion - club wants to attract more spectators.
Doug Marble volunteers to take over advertising for next year - will handle at vote in December
Advertising is discussed
Committees: none
Old Business: Richard Radcliff will have poles here for advertising signs
Contract written by Cheryl Dawley will be amended to shorten
it
New Business: Doug
Marble wants to hold off-road poker run
Motion by Steve Doty, 2nd Doug Marble - Passed
John Winch - discussion about keeping on 4 wheeler roads only for this event
He will work with Doug Marble to determine trails.
.
Letter from Steph Burton - neighbor has weed Wacker for sale for $250, does club wish to purchase. No action taken
Bob Bragge will be doing some odds and ends work Friday evening
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 10 members present
Marty Cassem, RD Currier,
Minutes read none
Treasurers report
Deposit 8/28/06 = $7,078.98: (Shane Sandmeyer - $50.00, Gate - $1,660.00, Gate Start - $350.00, Sign-up - $1,625.00, Sign-up Start - $350.00, Beer Sales - $419.00, Beer Start - $100.00, Concession - $1,337.98, Concession Start - $200.00, Road Run Entry & Concession - $261.00, Road Run Start - $200.00, Mini Track Donation – Jeff Bell - $25.00, Clothing Sales - $77.00, AMA Dues Collected - $429.00, District 23 Dues Collected - $135.00, King of the Hill Payout (Taken out of Sign-up) - <$150.00>)
Bills to Approve
·
Sams Club - $87.25
·
Taystee - $71.29
·
Free Press - $162.15
·
·
AMA Dues Collected - $429.00
·
District 23 Dues Collected - $135.00
·
Marty Cassem - $32.14
·
Jim Hanks (Trophies) - $700.00
Motion to pay Bills: Dan Treinen, 2nd
KCC saved about $500 by using up the existing trophy supplies during the events in August. Also, the Concessions Crew did a very good job using up much of food inventory at the last event.
Ending Checkbook Balance = $7,447.60
Officer Reports none
Visitor: Garrett Winch
Announcements
Robert Reichel will be having a
house warming party in mid to late September. They will provide a keg(s) and a
taco bar from
SMC will be using their property for hunting after September 17th. KCC members need to stay out of Cedar Grove after September 17th. Motion specifying that SMC’s property is closed for the season: John Winch, 2nd Dan Treinen – Passed.
Committees: none
Old Business
The poles have been installed for the advertising signs. A contract is being developed for the sponsorships. There was some discussion about whether the funds that are generated should be designated for a specific purpose.
The possibility of having another event in the fall was mentioned but the issue of insurance coverage would need to be resolved.
New Business
Toes will be sponsoring a Poker Run on September 16th.
Fun Days is September 30th.
Buzz Sandon is planning to hunt turkeys from October 18th-22nd, which is also MEA weekend. Club riding would come first and the hunting would be secondary. Motion to approve: Dan Treinen, 2nd Robert Reichel – Passed
The possibility of seeding the hill
or closing the hillclimb area was discussed. About $200 worth of seed would be
necessary. The periodic Cat work runs about $600 to $800. Motion to table the
item until mid-September to allow 2 weeks for discussion: Buzz Sandon, 2nd
Advertising this year included the Free Press advertising, flyers, coupons & radio/passes. The $2 off coupons helped get the word out. Next year, we may try prepaid passes that members could buy at a reduced rate, which could distributed or sold at cost to help promote events.
Parking in the pit areas was a problem at the last event. Some rider’s trailers & vehicles were tough to locate in the pit area. The vehicles are getting longer so better defined parking areas should be provided next year.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 11 members present
RD Currier,
Minutes read:
Motion to approve: Steve Doty,
Treasurers report
Deposit: $75 Vernon Center Repair KOTH; $65 yellow t-shirts; $10 t-shirt
Bills: $294.36 Charlie Holzinger
signs; $15.80 Bill Beranek; $20
Motion to pay bills: Steve Doty,
Bar Report $111.55 for deposit
Activity vote was taken
Officer Reports none
Visitor: Bradley Stier, 3rd meeting w/sponsor Tom Ohnsorg. Voted in unanimously as a probationary member with a gate key.
Announcements:
· Fun Days is September 30th with the Dutchman. KCC is the host.
· The conduit at the top of the hill needs to be secured & supported. A volunteer is needed.
· Steve Scheid volunteered to fix the bridge area where the rock was delivered. One or two members to assist would be appreciated.
·
Steve Olson said he has stages available from
his old trailer. They have ad
· Cedar Grove will be closed for the season after Sept 17th. Please spread the word. A sign & tape will be used to provide notice of the closure.
Committees: none
Old Business
Seeding of the hill and erosion control issues were discussed. It may be advisable to close the hill to protect the seeding. The vote on this will be next week, Sept 14th.
Key City Insurance provided a quote for our buildings and 1,000,000 liability coverage ($2,000,000 aggregate). The policy would be approximately $2,160 per year, which is comparable to previous policies. KCC has not had this type of insurance for a number of years. Motion to vote in two weeks on whether to purchase the policy (Sept 21st Vote): Tom Ohnsorg, 2nd Steve Scheid - Passed
New Business
A few lights remain on the hill from the last event and need to be taken down.
The t-shirts have been put in storage for the season. We sold about 63 out of the 250 that were purchased. The graphics don’t include dates, so we’ll be able to sell them again next year.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 16 members present
Minutes read Motion to approve: Dan McMurlyn, 2nd Steve Olson – Passed
Treasurers report
Beginning
Checkbook Balance = $7,386.88
Bills
to Approve
·
Hickorytech - $39.44
· Jadd
Seppmann - $333.90
·
Clear Channel (Adv) - $304.00
·
Benco - $326.46
· G.E.
Money Bank (Mower) - $310.00
·
Deposit
– Advertising Sponsors
·
Reichel Insulation - $100.00
· Pro
Home Builders - $100.00
·
Complete Basement Systems - $100.00
Ending
Balance = $6,293.08
Also,
$50 donation received from Tony Huggins for pit bike track
Motion to pay Bills: Steve Doty, 2nd Bill Beranek – Passed
Officer Reports none
3 Visitors: Ruth Scholtz, Marcus Winch, Tyler Doty
Announcements
SMC will be using their property for hunting after September 17th. KCC members and guests need to stay out of Cedar Grove after Sunday.
Fun Days is September 30th at KCC with the Dutchman.
Steve Olson has stages (ad
Tony Huggins was able to get ballasts & lamps for all of the clubhouse lights for $136.
Corey Fasnacht hurt his arm seriously at a recent hillclimb.
Committees: none
Old Business
The sign that Jason Anderson & female guest are responsible for needs to be fixed and it should be Jason Anderson’s responsibility to replace it with a club member present.
Seeding, erosion control and possibly closing the hill were discussed. The possibility of tiling, hydro-seeding, and using sand tubes or silt fences to divert runoff were considered. Motion not to seed the hill this year: Steve Doty, 2nd Dan McMurlyn – Passed
New Business
There was uncertainty pertaining to Dan McMurlyn’s August 26th hillclimb sign-up. The paperwork had not been processed yet because there were some questions related to payment and an incomplete application. Much discussion followed and it was recognized that there were no definite answers. Motion to process Dan McMurlyn’s AMA & District 23 forms and pay the $49 in fees ($39 + $10): Steve Olson, 2nd Steve Doty - Passed
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 5 members present
Minutes read Motion to approve: RD Currier, 2nd Dan Treinen – Passed.
Treasurers report
Balance $6,598.08
Bills: $136.50 (Retro-fit- clubhouse lights), $12.75 (Marty- gas).
Motion to pay: Dan Treinen,
Officer Reports none
Visitors: none
Announcements
The ATV poker run was fun but the weather was a bit rough for a while. There were 29 riders.
Saturday, September 30th is Fun Days at KCC.
Dan Treinen reported that Dawleys
saw an inexpensive mini-chopper in
Thanks to Charlie Holzinger for making the new signs for the club at his cost – excellent work.
Thanks to Steve Scheid, Tony Huggins and Jeff Bell for fixing the road & creek crossing – nice job.
Old Business
The insurance quote by Key City
Insurance (approx $2200) was discussed again. Motion to purchase the insurance
policy: Dan Treinen,
A draft lease agreement (contract)
for the advertising sponsorship signs has been prepared and will be posted for
2 weeks for review & comments.
New Business
New Ulm Special Olympics (Rick Daulis) has expressed an interest in a joint Road Run event next year with KCC as the sponsor. Mr. Daulis would like to attend a meeting and make a presentation within the next month or so. The initial reaction was positive by those present. AMA sanctioning may need to be considered for the event.
Motion authorizing relocation of
the small trail bridges using the newly acquired decking sections: RD Currier,
2nd Dan Treinen – Passed.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 17 members present
RD Currier,
Minutes read Motion to approve as corrected: Steve Scheid, 2nd Tony Huggins – Passed
Treasurers report none
Officer Reports:
Assistant Road Captain, Steve Scheid reported that Gary Dawley plans to work on the Fun Days setup on Friday & Saturday morning before the event.
Visitor: Beau Boerner 2nd meeting w/sponsor Mark Rutten
Announcements
Fun Days is September 30th at KCC with the Dutchman. Cal Cammack will be coordinating the food stand. Motion to purchase a keg of beer & provide food from our existing supplies for the event: Doug Marble, 2nd Shane Sandmeyer – Passed. Motion to donate beer (4-12 packs, 4-6 packs & 4-3 packs) for the event prizes: Tami Marble, 2nd Steve Doty - Passed
Steve Doty reported that the Red Wing hillclimb was muddy but fun.
The first half ($1100) liability insurance payment was made last week to Key City Insurance.
Shane Sandmeyer plans to hunt the 2nd deer season on club grounds.
Old Business
The draft lease agreement (contract)
for the advertising sponsorship signs has been posted for 1 week and will be
posted for 1 more week for review & comments. The vote will be next week at
the October 5th meeting. Discussion followed about the possibility
of offering discounts of 15% to 50% for KCC members that would be advertising
their own businesses. More input is needed from these members (business owners)
and a gauge of the number of outside advertisers is necessary. Also, the
possible need for additional poles was considered. Motion to table the
discussion pending more input: Steve Doty, 2nd Tony Huggins –
Passed.
New Business:
Motion to shut down the water
supply and winterize the lines on October 14th: Tom Ohnsorg,
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 10 members present
RD Currier,
Minutes read Motion to approve: RD Currier, 2nd Mark Rutten – Passed
Treasurers report
Checkbook beginning balance = $5,321.53
Bills to approve
· Waste Management = $126.48
·
· Benco = $293.27
· G.E. Money Bank (Mower) = $310.00
Motion to pay bills: RD Currier, 2nd Mark Rutten - Passed
Officer Reports none
Visitors: Beua Boerner 3rd meeting w/sponsor Mark Rutten & voted in unanimously as a probationary member (gate key approved).
Activity Vote Taken
Announcements
October 14th will be the day for the ditch clean-up and wood cutting in addition to the water shut off & winterizing the lines.
The Patriot Guards will be in town
this Saturday, the 7th, at the Midtown Tavern. The turnout could be
as large as 1,000 bikes. They’re planning a ride to Amboy at
The Dutchman’s Lime Run is this
Saturday,
Gary Hagburg is the neighbor building the house on top of the hill.
Old Business
The contract-lease agreement form
was discussed. There was some concern that advertisers won’t get enough
exposure to
Motion to approve the contract
form, replacing “Board of Directors” with “Kato Cycle Club members”: Dan Treinen,
Motion to implement a 50% discount for KCC members advertising their own businesses; members need to reserve their advertising spots by February 1st and other advertisers would need to reserve their spots between February 2nd & April 1st; and also that all payments for advertisement must be made before a sponsor’s sign is installed: Dan Treinen, 2nd Mark Rutten - Passed
New Business
Motion to approve Al Weingartz’ use of the grounds for a birthday party on Sunday, October 15th: Dan Treinen, 2nd Mark Rutten - Passed
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 7 members present
Minutes read: Motion to approve: Steve Scheid,
Treasurers report none
Bills
to pay: $81 (Dawley’s for Fun Days keg); $36 (Cal Cammack for Fun Days food)
Motion to pay Bills: Steve Scheid, 2nd Shane Sandmeyer – Passed
Officer Reports
Assistant Road Captain, Steve Scheid, reported that Mike Slark cut his leg at Fun Days and needed 27 stitches. Otherwise, it was a good day.
Visitors: none
Announcements
There are 2 unsigned IOU’s in the bar till that need to be resolved.
The Dutchman’s Lime Run was only $5 and it included a chili feed and good prizes. RD won a nice pair of gloves.
RD Currier volunteered to make angle-iron frames for mounting the new signs. Steve Scheid plans to paint the frames before the signs are installed.
SMC is using their property for hunting. KCC members and guests need to stay out of Cedar Grove for the season.
The water will be shut off on Saturday, Oct 14th. The ditch clean-up and wood cutting will be done that day also.
The spokesman for the New Ulm Special Olympics, Rick Doust, will be making a presentation at the next meeting, October 19th. They would like to partner with KCC for a Road Run fundraiser.
Old Business
RD installed a couple of the bridge sections that were previously approved. He may add another one on Saturday.
New Business
A newsletter is being prepared that would be sent next week. If anyone has input, please call Marty. About ½ will be sent via e-mail and the rest will be mailed to those without internet service.
Please consider running for KCC office positions. There should be a number of opportunities and that time of year is fast approaching.
There is an erosion problem on the MX Track located below the water tank lines. Lee Theis will need to be notified in the spring and preventative measures should be considered.
The plastic conduit pipe at the bottom of the main hill needs to be repaired. It expands & contracts with temperature changes and has separated at the elbow.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 10 members present
Minutes read: Motion to approve: RD Currier, 2nd Tom Ohnsorg - Passed
Treasurers report
Balance
$4,436.43
Deposits:
$100 from Steve Doty for advertising; $150 from Beau Boerner –new probationary
member
Bill
to pay: $842.00 -3rd Qtr Sales & Use Tax
Motion to pay Bill: RD Currier, 2nd Tom Ohnsorg – Passed
Officer Reports none
3 Visitors:
Rick Doust & Brandy Cook from New Ulm Special Olympics: They discussed the possibility of an Awareness Ride for the Special Olympics that may include a poker run and raffle. It could be a joint effort with the Mankato Special Olympics, KCC & Dutchmen. They would do most of the work but they would like help in organizing the ride. It would be held partially as a fundraiser and partially to attract new volunteers for their cause. KCC should make a decision in mid-December about adding this to the 2007 calendar, possibly sometime in May.
Mike Meyers (M&M) – Dutchman was also gathering information about the ride.
Announcements
RD Currier & Sam Dougherty installed another bridge section.
Sam Dougherty added supports for the conduit at the top of the hill. Someone should check to see if anything else is needed.
Steve Scheid & Mark Rutten completed the clubhouse light project. They look like new.
The ditch clean up was completed to the south of the highway access. Volunteers are needed to finish the northerly section.
Robert
& Holly Reichel are having a house warming party:
The
hours will be posted next week. Please review them and follow up with the crew
leaders and Marty, if necessary.
The
water is off. The pressure tank might need attention in the spring because the
water pressure was low recently.
Old Business: none
New Business
A newsletter is being mailed (or e-mailed). Labels were prepared so the newsletters could be addressed after the meeting.
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 7 members present
Minutes read: Motion to approve: RD Currier, 2nd Richard Radcliff – Passed
Treasurers report none
Bill
to pay: $59.64 (
Motion to pay Bill: Dan Treinen, 2nd Richard Radcliff – Passed
Officer Reports none
Visitors: Ruth Scholtz
Announcements
RD finished building the tent pad, camping site that was previously approved.
The 2006 work hours have been posted.
KCC members have until Feb 1st to reserve a spot for their business signs on the hill.
Richard Radcliff has seasonal storage space available –call (507) 947-3442.
Robert Reichel’s house warming party is November 11th.
Steph Burton is storing the lawnmower until spring.
Old Business
The new contracts are available for
the sponsorship signs. Contact the President or Secretary for a copy. The
President would need to sign it.
New Business
Next year’s event schedule will need to be set by the end of November. Decisions will need to be made about the trail ride, hill climbs, motocross, & road run(s).
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 12 members present
RD Currier,
Minutes read: Motion to approve: RD Currier, 2nd Richard Radcliff – Passed
Treasurers report
Balance: $3,603.66
Bills: $197.69 (Benco), $35 (Sam’s Club Membership)
Motion to pay: RD Currier, 2nd Tom Ohnsorg – Passed
Bar report $63.75
for deposit
Officer Reports: none
Visitor - Marcus Winch
Activity vote- taken
Announcements
The 4th Annual AMA
Sports Banquet will be held in
Committees: none
Old Business
December 3rd is the
sanction meeting, so November 30th would be the last meeting for KCC
to decide on next year’s event schedule. The following events and/or changes
were discussed as possibilities: Hill Drag, Special Olympics Ride, Road Run,
Trail Ride (or none?), Sno-Drag, and Hillclimbs (additional night climbs?).
Motion to table the discussion until the next meeting: Tom Ohnsorg,
The date for the Turkey Shoot is usually the Saturday before Thanksgiving. We should firmed things up & announce it.
New Business none
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 6 members present
RD Currier,
Minutes read: Motion to approve: RD Currier, 2nd Steve Scheid – Passed
Treasurers report
Bills to approve:
Motion to pay bills: RD Currier, 2nd Richard Radcliff – Passed
Motion to purchase clay pigeons and supplies for Turkey Shoot: RD Currier, 2nd Tim Loomis- Passed.
Officer Reports
The Turkey Shoot is Saturday November,
18th. Toes is taking over the
preparations.
Visitors: none
Announcements
Bill Beranek’s Brother passed away. Donations were taken at the meeting for flowers that Marty purchased from Becky’s Floral. Motion to discuss the gift giving policy for these situations: Steve Scheid, 2nd Tim Loomis- Passed.
Rick Daulis of the New Ulm Special Olympics is still interested in working with KCC on a Road Run or other event this spring. The Dutchmen have apparently expressed their interest too. The decision should be made when we set our 2007 events schedule at the November 30th meeting.
Old Business
November 30th is the deadline for setting the 2007 events schedule. Please provide input.
New Business
The clubhouse chimney should be inspected & cleaned.
Ground’s Crew projects (hours) are still available. There is only one working light outside the clubhouse and there are items that should be cleaned up or could be put in storage such as the water pump & parts.
Motion to adjourn at
END
KCC Meeting Minutes
of
Meeting brought to
order by Marty Cassem at
Roll Call – 10 member’s present- Marty Cassem, Tony Huggins, John Winch, RD Currier, Dan Treinen, Mark Rutten, Tim Loomis, Bill Bernick, Steve Olson, Dan Salstrom
Minutes Read – Minutes were not available for last week – will need to approve both weeks
Treasurer’s Report - none
Officer Reports- none
Visitors-
Announcements-Bill Bereneck & family thanked the club for the flowers for his brother’s funeral. Life member John Shultz passed away, club sent flowers.
Old Business-
Marty received a call from Rick Doust of the New Ulm Special Olympics and was
told that the New Ulm club agreed to participate in the road run fund raiser if
KCC decided to move forward with it. They want us to set the date and contact
them before the sanctioning meeting so they can record it as well.
New Business – Dan Salstrom talked with SMC about the possibility of KCC purchasing the Cedar Grove property – they are going to do additional core drilling in ’07 to determine if there is enough gravel to mine. Will stay in contact with SMC.
Discussion on hill climb dates for 2007
Tentative hill climb dates for 2007 –
June 17th (Fathers Day)? Start time one climb weekend
July date
Aug 25th
Crispy will talk to the other clubs about conflicting dates
Marty will talk to Lee Theis about motor X dates
Trail Ride discussion – possible members and guest only (earth day ride?)
RD motioned to
adjourn; Salstrom seconded
END minutes of
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 11 members present
RD Currier,
Minutes read for
Minutes read for
Treasurers report none
The bill from Lorenz & Sons for the rip-rap for the creek crossings was $500.
Officer Reports none
4 Visitors:
Marcus Winch,
Announcements: The
children’s Christmas gathering will be December 16th at
Committees: Constitution Committee update: Tony Huggins & Cheryl Dawley are planning to meet with our attorney, possibly next week, to review the revised language. There would be a minimum of a 2 week review period once a draft document is ready.
Old Business: The 2007 event dates & times
were discussed, as follows:
April 22nd No Earth Day Trail Ride –only a KCC party or similar gathering
May 5th Road Run w/Dutchman, 3pm start time
(Saturday) Special Olympics awareness
June 17th Hillclimb –Father’s Day, 10am start
time (Sunday)
July 14th Hillclimb, Night Event,
July 15th Hill Drag,
July 21st KCC Road Run, 1pm start time (Saturday)
August 25th Hillclimb, 10am start time (Saturday)
Dan Salstrom felt strongly that the sign-up times should be
omitted & that they merely cause confusion. The times listed are event
starting times only. Sign up would typically be 2 hours prior to the start time
but that time is not to be listed.
Motion to approve 2007 events as stated: Dan Treinen, 2nd Steph Burton - Passed
Motion to adjourn at
End
KCC Meeting Minutes
Meeting brought to order by
Roll call –
9 members present
Marty
Cassem, RD Currier,
Minutes read-
Motion to approve:
Treasurers report
Bills
to pay: Becky’s Floral = 53.50; MN Dept of Health = 335.00; Hickory Tech =
39.34; Becky’s Floral = 69.55; Benco Electric = 68.87; G.E. Money Bank = 310.00
Ending
Balance = $1,857.39
Motion
to pay bills:
Officer Reports none
2 Visitors:
Activity Vote- taken
Bar report -$62.75
for deposit, items purchased included a small pizza oven and pizzas, which are
available @ $3.00 each.
Announcements
Robert
& Holly Reichel had their open house. Almost everything is done and they’re
settled back into their home.
The
total-hours worked for the year have been posted. Based on averages, the 76
working members would only need to put in about 28 hours per year, if everyone
pulled their weight.
Committees:
Tony
Huggins & Cheryl Dawley met with the Attorney to discuss the possible
changes to the Constitution. His comments on the draft language should be
available sometime in January.
Old Business
The
2007 schedule of events and AMA sanctioning was discussed. Motion to sanction
the July 21st KCC Road Run and try to get it on the AMA schedule: RD
Currier, 2nd Tony Huggins – Failed (4-1 on show of hands).
New Business
A
possible location & date for the Annual Banquet would be the Eagle’s Club,
on February 24th.
Entertainment is not provided at the Club. Marty will check to see if we
could provide our own entertainment for the banquet.
NOMINATIONS FOR 2007 OFFICERS ARE
UNDERWAY AND WILL CONTINUE THROUGH DECEMBER. THE NOMINATIONS THUS FAR, ARE AS
FOLLOWS:
PRESIDENT: JIM FLOREY, RD CURRIER
VICE PRESIDENT: TAMI MARBLE, JOHN WINCH
SECRETARY: JEFF JONES
ASST SECRETARY:
ROBERT REICHEL, STEVE JUST
TREASURER:
ASST TREASURER:
TONY HUGGINS
ROAD CAPTAIN: RD CURRIER, DOUG MARBLE
HEAD REFEREE:
ASST REFEREE: TIM DOUGHERTY, ROB VANDERHOOF
BARTENDER: RD CURRIER
ASST BARTENDER: DAN TREINEN
LEGISLATIVE: JOHN WINCH
DISTRICT REP: DARREL SANDERSON, STEVE YOUNG
CLERK OF COURSE: STEVE JUST, CHERYL DAWLEY
PHOTOGRAPHER: ROBERT REICHEL, RD CURRIER, JIM FLOREY
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 11 members present
Marty Cassem, RD Currier,
Minutes read- Motion to approve:
Treasurer’s report none
John Winch submitted receipts for
$100 for the Christmas gathering, which was approved previously. Motion to pay:
Tami Marble, 2nd
Kevin Case paid $15 for an hour he owes for 2006.
Officer Reports none
5 Visitors:
Landen Brown, Austin Jones, Dillon Olson, Marcus Winch
Announcements
The KCC Christmas party for kids is
Saturday, December 16th at
Committees: none
Old Business
Doug Marble reported that the reason the KCC Road Runs haven’t been sanctioned is that the limited revenue wouldn’t cover the cost of the required trophies or awards and insurance.
Sam Dougherty had inquired about his hours. The hours for wood cutting & bridge installation will be reviewed.
New Business
Terry Hiniker provided a letter
asking that he be allowed to drop in good standing (DGS). Discussion followed
regarding the hours he worked this year and his involvement in the past. He has
not used the Club for many months. Motion to approve DGS for Terry Hiniker: RD
Currier, 2nd
NOMINATIONS FOR 2007 OFFICERS CONTINUED. VOLUNTEERS AND NOMINEES WERE REQUESTED BY
MARTY CASSEM FOR EACH POSITION. THE
NOMINATIONS THUS FAR, ARE AS FOLLOWS:
PRESIDENT: JIM FLOREY, RD CURRIER
VICE PRESIDENT: TAMI MARBLE, JOHN WINCH
SECRETARY: JEFF JONES
ASST SECRETARY:
ROBERT REICHEL, STEVE JUST
TREASURER:
ASST TREASURER:
TONY HUGGINS
ROAD CAPTAIN: RD CURRIER, DOUG MARBLE
STEVE SCHEID
HEAD REFEREE: DARWIN
VOSS
ASST REFEREE: TIM DOUGHERTY, ROB VANDERHOOF,
BARTENDER: RD CURRIER
ASST BARTENDER: DAN TREINEN
LEGISLATIVE: JOHN WINCH
DISTRICT REP: DARREL SANDERSON, STEVE YOUNG
CLERK OF COURSE: STEVE JUST, CHERYL DAWLEY
PHOTOGRAPHER: ROBERT REICHEL, RD CURRIER, JIM FLOREY
Motion to conclude and approve the nominations until the
next meeting: Tami Marble,
Motion to approve a case of pop for the Christmas party:
Tami Marble,
Motion to adjourn at
END
KCC Meeting Minutes
Meeting brought to
order by
Roll call – 37 members present.
Marty Cassem, Shane Sandmeyer, RD
Currier,
Minutes read, Motion to approve: RD Currier, 2nd Shane Sandmeyer – Passed.
Treasurers report
Balance: $1,756.48
Bills to pay: $560 (Dist 23 for ‘07 Sanctioning); $223 (Brandt lettering); $29.29 (Retro-fit lighting).
Motion to pay: Tami Marble, 2nd Cheryl Dawley – Passed.
Reminder- dues need to be paid in January.
Officer Reports- none
2 Visitors: Ruth Scholtz; Gary Ulrick – 1st meeting w/sponsor Aaron Nelson.
Announcements
Ø The kid’s Christmas party went well on Dec. 16th.
Ø
The KCC Banquet will be held March 3rd
at
Ø Thank you card received from John Schultz family for flowers.
Ø Thank you card received from Steve Berenak family for flowers.
Committees: none
Old Business:
NOMINATIONS FOR 2007 OFFICERS CONTINUED. VOLUNTEERS AND NOMINEES WERE REQUESTED BY
MARTY CASSEM FOR EACH POSITION.
Motion to cease nominations: Don
(Buzz) Sandon,
THE FINAL CANDIDATES RUNNING FOR OFFICE WERE:
PRESIDENT (JIM FLOREY); VICE PRESIDENT (TAMI MARBLE & JOHN WINCH); SECRETARY
(JEFF JONES); ASST SECRETARY (ROBERT REICHEL); TREASURER (CHAD MENG); ASST
TREASURER (TONY HUGGINS); ROAD CAPTAIN (DOUG MARBLE); ASST ROAD CAPT (JEFF
JONES); HEAD REFEREE (DARWIN VOSS); ASST REFEREES (TIM DOUGHERTY, ROB
VANDERHOOF & TROY SHERWOOD); BARTENDER (RD CURRIER); ASST BARTENDERS (DAN
TREINEN & SHANE SANDMEYER); LEGISLATIVE (RD CURRIER); DISTRICT REP’S
(DARREL SANDERSON & STEVE YOUNG); CLERK OF COURSE (STEVE JUST); PHOTOGRAPHERS
(ROBERT REICHEL, RD CURRIER & JIM FLOREY)
ON PAPER BALLOTS TAKEN, THE FOLLOWING
MEMBERS RECEIVED A MAJORITY VOTE AND WERE ELECTED ACCORDINGLY:
PRESIDENT: JIM FLOREY
VICE PRESIDENT: TAMI MARBLE
SECRETARY: JEFF JONES
ASST SECRETARY: ROBERT
REICHEL
TREASURER:
ASST TREASURER: TONY
HUGGINS
ROAD CAPTAIN: DOUG MARBLE
HEAD REFEREE:
ASST
REFEREES: TIM DOUGHERTY, ROB
VANDERHOOF,
BARTENDER: RD CURRIER
ASST BARTENDER: DAN TREINEN, SHANE SANDMEYER
LEGISLATIVE: RD CURRIER
DISTRICT REP: DARREL SANDERSON,
STEVE YOUNG
CLERK OF COURSE: STEVE JUST
PHOTOGRAPHERS: ROBERT REICHEL,
RD CURRIER
Motion to confirm two Photographer positions: Tami Marble, 2nd Steve Scheid – Passed.
Motion to confirm 2 Assistant Bartender positions: Cheryl Dawley, 2nd Tami Marble – Passed.
Motion to accept the election results as presented: Cheryl Dawley, 2nd Dan Treinen- Passed.
New Business
Motion to approve April 22nd for an Earth Day party & trail ride: RD Currier, 2nd Dan Treinen – Passed.
Motion to approve Cheryl Dawley’s
request to use the clubhouse for a party on
Motion to table a request to donate
event passes to the Hillclimb Banquet until the next meeting: Buzz Sandon, 2nd
Motion to adjourn at
END